Job Posting: Operations Coordinator

Reporting to the Chief Operations Officer, the Operations Coordinator helps ensure that the organization is meeting its strategic management and fundraising objectives. This is an excellent role for a talented early-career leader looking to grow nonprofit management skills or a veteran administrator eager to do good in the world.

The Operations Coordinator works directly with senior organizational leadership and serves as a conduit between the Board, C-suite, and staff. With duties ranging from the clerical to the strategic, this is a position where you hone your experience across an array of skill sets including Board management, nonprofit finance, development, and facilities operations.

Responsibilities:

OPERATIONS

• Oversee and conduct facilities management including, but not limited to, telephone and internet services, building maintenance (both interior and exterior), tenant/landlord matters, and lease equipment.
• Maintain up-to-date versions of corporate documents as required by law (board meeting minutes, non-profit bylaws, etc.), and communicate with COO to ensure annual review of such documents and processes.
• Interpret MEC policies and administrative procedures in response to inquiries and initiate necessary action.
• Coordinate all details related to the recruitment, onboarding, and offboarding of interns and staff.
• Aid in the formation and implementation of standard operating procedures and personnel policies.
• Answer phone calls and respond to requests related to events and information.
• Maintain personnel job descriptions, employee handbook, and employment policies.

BUDGETING, DEVELOPMENT & FINANCIAL MANAGEMENT

• Work with the CEO, COO, and Chief Policy Officer to develop multiyear organizational budgets and annual departmental budgets.
• Support the Development team with fundraising efforts including event planning, donor meeting scheduling, and record-keeping, grant management, and performance metrics tracking.
• Work with COO and accountant to manage overall accounting for MEC and related entities, including recording of organizational receipts and expenditures.
• Work with COO and accountant for timely preparation of audit materials and related reports.
• Manage contract of and serve as staff liaison to information technology providers, manage TechSoup subscriptions, provide IT support, and handle and other IT needs.

BOARD ENGAGEMENT

• Coordinate all communications and logistics related to the board and board committees.
• Draft quarterly Board meeting minutes for the Board Secretary.
• Engage Board members in organizational activities

SUPERVISORY RESPONSIBILITIES: none

Minimum Qualifications:

• Minimum of three years proven experience in an operations position
• Professional proficiency using Zoom, Adobe Acrobat, and Google Suite (Drive, Gmail, Calendar, Docs, Sheets, and Slides); ability to effectively use spreadsheet software is essential
• Knowledge and experience working with CRM database, Salesforce in particular
• Exceptional written and oral communication skills
• Experience working with diverse constituents, teams, and colleagues
• Strong attention to detail
• Ability to work well independently and as part of a team
• Aptitude to learn new applications
• Passion for the Environmental Council's mission, members, and partners

Preferred Qualifications:

• Bachelor’s degree in business management, finance, economics or similar
• A track record of proactively identifying opportunities to propose solutions, make decisions, and solve problems
• Strong analytical and financial skills
• Certification in project management, Lean Six Sigma or similar

Certificates, Licenses & Registrations:

None

Other Position Notes:

This position is based in Lansing, but remote work is an option for many aspects of this role. The expectation is that this position will be in the Lansing office 3-5 days a week. The Environmental Council has a mandatory COVID-19 vaccination policy, unless you qualify for a federal government-approved accommodation.

Compensation Package & Title:

MEC offers an industry-leading compensation package. The Operations Coordinator position includes a salary of $58,200 - $62,000 commensurate with experience; full medical, dental and vision benefits; organizational matching to a 403(b) retirement program, and a flexible schedule with unlimited paid time off.

Application Process:

Submit a single PDF with 1) a strong, detailed cover letter, 2) a resume and 3) at least three references (minimum two professional) to [email protected]. Include “Operations Coordinator” in the subject line. Please direct questions about the job description to COO Joe Bower at [email protected]. Application review is underway and continues until the position is filled.


MEC is an Equal Opportunity Employer. Our goal is to be a diverse workforce that is representative of the Michigan citizens we serve. MEC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.

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